Email Policy Electronic communication policy

Internet, E Mail and
Electronic Communication Policy

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This policy is twenty-three (23) page in length, is compliant with all recent legislation (SOX, HIPAA, Patriot Act, and Sensitive information), and covers:

  • Appropriate use of equipment
  • Internet access
  • Electronic Mail
  • Retention of e-mail on personal systems
  • E-mail and business records retention
  • Copyrighted materials
  • Banned activities
  • Ownership of information
  • Security
  • Sarbanes-Oxley
  • Abuse

Included with the policy are forms that can be used to facilitate the implementation of the policy. Included are these ready to use forms:

  • Internet & Electronic Communication Employee Acknowledgement (short form)
  • E-Mail - Employee Acknowledgement (short form)
  • Internet Use Approval Form
  • Internet Access Request Form
  • Security Access Application Form

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The WORD template uses the latest CSS style sheet and can easily be modified to conform to the style used in your enterprise policy manual.

 

CSS Style Sheet

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Latest Policy News


Even with improved IT job market layoffs continue - 600 at Qualcomm

December 10th, 2014

Qualcomm is laying off roughly 600 employees worldwide, as it plans to refocus its business into new areas, a company spokesperson confirmed to CNET on Tuesday.

Qualcomm said 300 employees would be cut in California, where the company has its San Diego headquarters and several other offices. A "similar number" of international employees will also be laid off. At the end of September, Qualcomm had about 31,300 full-time, part-time and temporary employees, up about 300 from the year earlier, according to regulatory filings.

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CIO concerns when creating business continuity plans

November 27th, 2014

Disasters Happen -  Business Continuity Disaster Recovery How do you balance the business continuity disaster recovery risk and investment equation? Is the potential risk greater than the investment? The facts are: 43% of companies experiencing disasters never reopen, and 29% … Continue reading

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The post Top 10 concerns of disaster recovery pros appeared first on IT Manager - CIO.

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Disaster Planning has been impacted by Ebola

October 23rd, 2014

Ebola shows how exotic threats filed in the ‘it will never happen’ folder can impact anyone and cause major disruption.

Another such threat is from Solar flares traveling from the sun to the earth which contain massive amounts of energy can disrupt electronic systems. This along with a man made high altitude electromagnetic pulse could be just as devastating as solar storms.

The question for business continuity managers is how can we prepare for these events? Is it possible to build a business continuity and/or disaster recovery plan that addresses a long-term power outage and inability to operate most electronic devices?

Disaster Recovery Security Cloud DRP Security Incident Communication Policy 
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Cloud Computig shifts computing model for many corporatrions

September 3rd, 2014

IT InfrastructureCloud computing, specifically Infrastructure-as a-Service, has shifted from a new but unproven approach to an accepted, even inevitable, model. Driven by flexibility and efficiency, the question facing most organizations is not whether the cloud is part of their infrastructure plans, but which applications and workloads to move to the cloud and when. But even as the benefits of cloud and hosted models have become apparent, concerns persist about security, and an assumption lingers that the cloud is inherently less secure than an enterprise data center environment.

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Infrastructure updates planned for 2015 by CIOs

August 19th, 2014

InfrastructureCIOs plan to update their IT and application infrastructure for 3 reasons:

  • Legacy systems need to be able to be accessed via the cloud and be available for BYOD
  • Bridge the gap between the IT application infrastructure and security compliance requirements
  • Focus on gaining competitive advantages and improving productivity at the same time

IT Infrastructure PoliciesInfrastructure Policy Sample

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New Net Neutrality Rules Will Increase the Size of the FCC

April 24th, 2014

The U.S. Federal Communications Commission (FCC) proposed new rules for net neutrality that will increase the federal bureaucracy and government oversight of the internet.

The FCC proposed new net neutrality rules that will allow broadband providers to charge companies like Netflix for preferential traffic management, according to a news report.

The FCC's proposal would prohibit broadband providers from slowing down or blocking traffic to specific websites, but allow them to give some traffic preferential treatment based on commercially reasonable terms. The FCC would determine what's commercially reasonably on a case-by-case basis.

You can get all of Janco's templates in its IT Management Suite. When you do that you save over $2,500 and when implemented your enterprise is positioned to have a "WORLD CLASS" Information Technology function. You will be in compliance with all mandated requirements including all US and International requirements.

CIO Management Suite

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Hackers are attacking mobile devices

April 2nd, 2014

Primarily because mobile device applications have the potential to interact with confidential or sensitive information, many organizations see this area as a primary technology challenge to address and a main focus for security initiatives. Hackers have taken notice to this fact and have started targeting these mobile applications - which can ultimately lead to decreased trust in an application or an organization that uses it.

  • Mobility Policy Bundle (more info...) All of the policies below are included as individual MS Word files and a single PDF file. Electronic forms are all individual documents that are easily modifiable
    • BYOD Policy Template (more info...) Includes electronic BYOD Access and Use Agreement Form
    • Mobile Device Access and Use Policy (more info...)
    • Record Management, Retention, and Destruction Policy (more info...)
    • Social Networking Policy (more info...) Includes electronic form
    • Telecommuting Policy (more info...) Includes 3 electronic forms to help to effectively manage work at home staff
    • Travel and Off-Site Meeting Policy (more info...)
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Disaster Recovery Digest

February 20th, 2014

Disaster Recovery Digest

Disaster Business Continuity Preparation
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  1. Google data center security & disaster recovery This is a great video on physical security as well as the the software security. This is a great primer which all CIOs and Data...
  2. 10 best practices for cloud disaster recovery Cloud Disaster Recovery 10 Best Practices Creating out a complete cloud disaster recovery infrastructure can be cost prohibitive for many organizations.  Ten best practices are:...
  3. Will your disaster recovery provider be in business when you need them? Disaster Recovery plans that depend on outsourcers face significant additional risk What if your were in Florida and the Hurricane season was in full swing...
  4. Options for a data center disaster recovery strategy Data Center disaster recovery strategy – options A critical component of a disaster recovery business continuity is the data center disaster recovery strategy — Hot...
  5. Infrastructure Key to Data Center Management and Disaster Recovery Infrastructure is key to data center management Data Center Management Issues – Your data centers are stuck in a rut. While 90 per cent have...

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Physical and digital security are the focus of CSOs

February 12th, 2014

The migration of physical security technology to a network platform has made it easier and more convenient for the CSO and their organizations to integrate the various modalities of physical security into a unified configuration to better safeguard their employees, visitors, premises and material/intellectual property.

Open architecture further enables central control of the various security systems on a single platform, providing higher levels of operational efficiency across the enterprise as well as improved standardization of policies and procedures.

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IT Trends that will impact business continuity

January 9th, 2014

Six trends in IT will effect Disaster Recovery and Business Continuity.

Business Continuity - Disasters Happen

  1. Security - Thanks to the NSA and GCHQ, (coupled with ongoing allegations against the Chinese), security, corporate privacy and encryption have moved swiftly up the corporate agenda. Identity management, which has often been seen as a ‘nice to have’, will become even more of a ‘must have.’
  2. Mobility and convergence - The rapid growth of mobility and the increase in numbers of mobile devices will carry on during 2014. This increase will go hand in hand with further growth in convergence, with all the associated threats and benefits.
  3. IPv6 - IPV6 will make an increasing impact in enterprise organizations, as infrastructure upgrades create greater corporate IPV6 awareness and increased connectivity to IPV6 customers and suppliers. IPV6 has a number of key mobility and roaming attributes, including the “home address” concept, which will raise some interesting challenges
  4. Big data - The rise in data volumes has changed the computing environment for many organizations, with challenges created in managing and reporting on the increasing amount of data, as well as dealing with the growing risk of data loss. 2014 will see data volumes continuing to grow, with a rise in sales of solutions which protect and manage these large amounts of data.
  5. Visibility reporting and remediation systems - With multiple threats, organizations have deployed multiple security solutions and lost sight of what’s actually happening on the threat front. Consolidation to single suppliers will continue, but alongside that, deployment of reporting across multiple vendors will grow strongly.
  6. Cloud services - Growth in cloud systems and SaaS will continue, particularly for utility services and amongst early adopters. The two key challenges to growth include privacy concerns and security. Solutions that address these issues are beginning to increase at a faster rate than the market.

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