Email Policy Electronic communication policy

Internet, E Mail and
Electronic Communication Policy

This policy is twenty-three (23) page in length, is compliant with all recent legislation (SOX, HIPAA, Patriot Act, and Sensitive information), and covers:

Appropriate use of equipment
Internet access
Electronic Mail
Retention of e-mail on personal systems
E-mail and business records retention
Copyrighted materials
Banned activities
Ownership of information
Security
Sarbanes-Oxley
Abuse

Included with the policy are forms that can be used to facilitate the implementation of the policy. Included are these ready to use forms:

Internet & Electronic Communication Employee Acknowledgement (short form)
E-Mail - Employee Acknowledgement (short form)
Internet Use Approval Form
Internet Access Request Form
Security Access Application Form

The WORD template uses the latest CSS style sheet and can easily be modified to conform to the style used in your enterprise policy manual.

Latest Policy News

Articles on the Chief Mobility Officer - CMoO

May 11th, 2013
Articles on the Chief Mobility Officer - CMoO

Is a Chief Mobility Officer necessary Chief Mobility Officer now almost a necessity The idea of a company having a chief mobility officer (CMO) is not a new one. But as...

10 reasons why organizations need a Chief Mobility Officer (CMoO) Chief Mobility Officer (CMoO) business case Here are ten reasons your company needs a chief mobility officer: To deliver mobility solutions for the enterprise to...

Compliance Program 10 Steps 10 Steps to a World Class Compliance Program A Compliance program, or a lack of one, is now putting CIOs and CSOs under a great...

Released Internet and Information Technology Position Descriptions HandiGuide, 2013 Edition Internet and Information Technology Position Descriptions HandiGuide, 2013 Edition Janco has released the Internet and IT Position Descriptions HandiGuide® which is over 700 pages; includes...

Top 10 CIO Productivity and Budgeting Issues CIO Productivity Kit The best companies, and their CIOs, recognize the importance of ready access to the right information to drive the right choices...

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CIO and IT Manager Management News

May 2nd, 2013
CIO and IT Manager Management News

Unmanaged administrarive right pose a security and compliance risk

Almost 80% have DR plans in place - But

Data breaches can be stopped

Business Continuity Planning and Survival

Disaster Recovery Business Continuity Testing Options

Cybercrime is on the rise

Disaster Recovery is for more than major events

Business Record Management is Difficult at Best for Many CIOs

Data breaches impact more uses in 2011 according to analysis of data

Disaster Recovery for mid-sized businesses

Business interruptions to consider when creating a bcp

Social Networking Policy

Disaster Planning budget discussion

Disaster planning state of the art solutions

BYOD improves productivity

Mobile devices put a strain on help desk staff

Meeting productivity improvement

Labor Force Participation Rate at Lowest Level in over 40 Years

Mobile device usage improves productivity

EU Proposes New Security Requirements

Proposed new manadated compliance for executive and CIO compensation

Security breaches can go un-detected for a lomg time

Cybersecurity now a CEO concern
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Influenza A(H7N9) virus

April 17th, 2013
The World Health Organization has published a risk assessment of the Influenza A(H7N9) virus which has killed a number of people in China.

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Workforce mobility a productivity issue for CIOs

March 29th, 2013
Part of the CIO's job is to support maximum productivity by choosing appropriate infrastructure for laptops and other devices to meet the individualized needs of mobile employees. But IT leaders also must support the mobile infrastructure in a way that is designed to minimize costs, simplify administration efforts, protect against mobile-specific threats, and ensure security. Key enablers of the mobile workforce include the following:

Outstanding security and network accessibility
Simple, intuitive systems and data management tools
A streamlined process for backing up critical data
Smooth transitions when changing hardware or software
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Mobile device usage improves productivity

March 12th, 2013

Today's most productive employees are not tied to a desk, an office, or a location. They are mobile. And your companys IT strategy has to be ready to support them with easy, reliable, 24/7 access to the business information they need, from anywhere in the world, across a broad range of communication devices.

Mobile contentmanagement increases user productivity, ramps up customer engagement, enhances customer service, maximizes collaboration and drives more effective business decision-making.
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CIO concerns when creating business continuity plans

March 1st, 2013
Disasters Happen - Business Continuity Disaster Recovery How do you balance the business continuity disaster recovery risk and investment equation? Is the potential risk greater than the investment? The facts are: 43% of companies experiencing disasters never reopen, and 29% Continue reading →

The post Top 10 concerns of disaster recovery pros appeared first on IT Manager - CIO.

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Disaster Planning budget discussion

February 15th, 2013

Points that need to be included in any discussion of disaster planning budgets:

There's nothing more important to the business than its data
The DR investment protects the enterprise from everyday disruptions
Is the current DR plan in compliance with new privacy laws
Stakeholders won't invest in the business without a DR plan
A weather disaster could be heading to your enterprise's way
It's not a matter of if, but when an IT catastrophe will strike
New DR advances make it more affordable than you think
Outsourcing DR can save you time and money

Disaster Recovery Planning (DRP) template can be used by any size enterprise. The template and supporting material have been updated to be Sarbanes-Oxley compliant. The Disaster Recovery Planning Documentation comes as a Word document with electronic forms.
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The cloud defined - public versus private

February 5th, 2013
The cloud can mean many things; it can refer to applications and platforms that are delivered online, or infrastructure services such as data storage and server processing using remote data centers. Cloud services can be provided and delivered remotely as public clouds by vendors such as Amazon or Microsoft, or private clouds where the resources are created, deployed, managed and controlled in-house. Technologies that exploit the cloud are becoming increasingly important, providing tools and platforms for rapid web-based application development, distributed network infrastructures and secure offsite data storage.

According to a North America cloud survey, over a third of companies (36%) in the U.S. report using a public cloud for data protection or applications, and in Canada, 28% do the same. Many businesses lack the internal resources (for example, remote sites, equipment and staff) to meet demanding service-level agreements (SLAs) for business continuity (BC) and disaster recovery (DR). Therefore, online cloud-based Infrastructure-as-a-Service providers can be used as an often lower-cost option than recruiting and retaining such skilled workers, as well as incurring large capital expenditures, and can provide services to meet SLAs. Often, organizations do not have their own remote facilities for DR, and renting remote resources from cloud vendors is a cost-effective alternative option. Cloud services can help where there are limited capital expense budgets, by transferring costs to annual operating expenditure that can be managed and only paid for as required or consumed, in a pay-per-use model.
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BYOD Readings

January 17th, 2013

10 BYOD Best Practices for CIOs BYOD Best Practices for CIOs Bring Your Own Devices (BYOD) is exploding all over corporations. CIOs are in the cross hairs and need to follow...

Top 10 Mistakes on Mobile Devices and BYOD Top 10 mistakes that mobile users and IT support make With the move towards BYOD and mobile devices, some support responsibilities fall on users. These...

BYOD a reality over 90% support them BYOD policies are a must With the advent of Bring-Your-Own-Device BYOD and the ever increasing mandated requirements for record retention and security CIOs are...

Mobile devices and BYOD drive CIO priorities Mobile devices and BYOD drive CIO priorities Mobile devices are becoming increasingly vital in the way we connect, engage, and understand our customers. But most...

Top 10 Reasons Cloud Solutions are Expanding Top 10 Reasons Cloud Computing is Exploding As CIOs and businesses move organizations towards cloud solutions and processing there are many benefits. The top 10...
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Improved infrastructure imroves productivity

January 16th, 2013
Defining Your Optimal IT Infrastructure is a critical task that can no longer wait with all of the changes mandated by PCI-DSS, HIPAA, ISO, ITIL, Sarbanes-Oxley, changing economic environment, and changes to enterprise operating environments.

5 tips to improve productivity 5 tips to improve productivity The Internet is full of ways to improve productivity, but in Jeff Hadens latest column for Inc., he offers five...

Employee Tenure Telecommunications workforce is aging Employee Tenure Telecommunications workforce is aging The latest analysis of BLS data by Janco Associates and eJobDescription.com shows that employees in telecommunications are an...

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Top 10 Things a CIO Needs to Add Value Top 10 for CIOs -What does the CIO have to do to be viewed as a business person versus a technologist? There are many strategies...

Productivity Improved By Telecommuting A growing number of enterprise employees are telecommuting ranging from ad hoc work from home due to temporary family situations to full-time telework/home work...
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